Managing a trucking business in the USA requires more than just moving freight from one place to another—it also involves staying compliant with federal and state tax requirements. One of the most important compliance areas for trucking companies is the International Fuel Tax Agreement (IFTA). If you operate commercial vehicles across state lines, you’re likely required to obtain and maintain IFTA credentials.
In this guide, we’ll break down how to get IFTA service in the USA, why it’s essential for your business, and how Pacific ELD makes the process simple and stress-free.
What is IFTA?
The International Fuel Tax Agreement (IFTA) is an agreement among the 48 contiguous U.S. states and 10 Canadian provinces that simplifies fuel tax reporting for interstate carriers. Instead of filing separate fuel tax reports for each state, carriers file a single quarterly report through their base jurisdiction.
This system helps ensure accurate tax distribution to each state or province where fuel is used.
Who Needs an IFTA License?
You need an IFTA license if your vehicle meets the following criteria:
- Has two axles and a gross vehicle weight exceeding 26,000 pounds, or
- Has three or more axles, regardless of weight, or
- Is used in combination (such as a tractor-trailer) with a total weight exceeding 26,000 pounds.
If your fleet operates only within one state, you may not need IFTA—but once you cross state lines, compliance is mandatory.
How to Get IFTA Service in the USA
Here are the steps you need to follow to obtain IFTA services:
1. Apply Through Your Base Jurisdiction
Your base state is where your vehicles are registered, where most of your operations are based, or where you maintain operational records. Each state has its own Department of Transportation (DOT) or Motor Carrier Division where you can apply for IFTA credentials.
2. Submit an IFTA Application
The application typically requires:
- Your business name and address
- USDOT number and Employer Identification Number (EIN)
- Vehicle registration details
- Fleet size and operational details
Once approved, you’ll receive an IFTA license and decals for each qualified vehicle.
3. Maintain Fuel and Mileage Records
To stay compliant, you must track:
- Fuel purchased (with receipts)
- Miles driven in each jurisdiction
- Gallons used in each state/province
This data is used to calculate fuel tax owed or refunded.
4. File Quarterly IFTA Reports
Every quarter, you must file IFTA tax returns with your base jurisdiction. The report outlines how much fuel was used in each state and ensures accurate tax distribution.
5. Stay Updated on Renewals
IFTA licenses typically expire annually and must be renewed. Failure to renew or file reports on time can result in penalties and fines.
Why Choose Pacific ELD for IFTA Services?
Handling IFTA paperwork and reporting can be time-consuming and error-prone. That’s where Pacific ELD steps in. We provide end-to-end IFTA services tailored for trucking companies and owner-operators.
With Pacific ELD, you get:
✅ Fast and accurate IFTA registration support
✅ Hassle-free quarterly filing assistance
✅ Reliable record-keeping for audits and compliance
✅ Expert guidance to avoid costly mistakes
Our team ensures your permits and filings are always up to date—so you can focus on running your business while we take care of compliance.
Final Thoughts
Getting IFTA service in the USA doesn’t have to be overwhelming. By applying through your base jurisdiction, keeping proper fuel and mileage records, and filing reports on time, you can stay compliant with ease. Partnering with a trusted service provider like Pacific ELD ensures accuracy, saves time, and reduces the risk of penalties.
🚛 Need help with IFTA services? Pacific ELD is here to simplify the process and keep your fleet on the road worry-free.
